FaceScan uses face recognition and GPS geofencing to automate employee attendance. This guide walks you through getting your organization live — from creating your account to your first check-in.
3
Admin steps
2
Employee steps
<10m
To first check-in
How it works
Register your organization, create workstations, and enroll employees with their face samples.
Each employee opens the web app in their browser (or installs the Android app), enters their organization number and employee number — done.
Employees tap Check In, take a selfie, and the system verifies their face + location automatically.
Admin
The quickest way to start — no download needed. Open the FaceScan web app on any laptop or phone browser and tap Log In (or Register to create your account). You always get the latest version automatically. Prefer a phone app? You can also install the Android app and tap Admin Sign In.
FaceScan
Face recognition attendance
Tap Don't have an account? Register here. Fill in your organization name, your full name, a username, and a password. This creates both your admin account and your organization in one step.
What you enter
You'll then have
Your Organization Number appears in the app after registration. Write it down — employees will need it to join.
Go to the Admin tab and scroll to New Workstation. A workstation is a physical location where employees check in — your office, warehouse, site, etc.
| Field | What to enter | Example |
|---|---|---|
| Station name | A recognizable name | Head Office |
| Latitude / Longitude | GPS of the location — tap Use Current Location | -1.2921, 36.8219 |
| Radius (m) | How far an employee can be to check in | 150 m |
| Shift start | When the workday begins (for late detection) | 08:00 |
In the Admin tab, scroll to New Employee. Fill in their details, select their workstation, then tap Open Camera to capture their face. Tap Save Employee when done.
Required fields
Face capture tips
Give each employee their Employee Number after registering them — they'll use it to log into the app.
Open /index.html in your browser and sign in with your admin credentials. The dashboard shows real-time attendance, late arrivals, and gives you full report exports.
Overview
Employees
Attendance
Export PDF/Excel
Employee
Easiest way: clock in from any browser
Check in and out from a computer or phone browser using your camera — nothing to install and always up to date. The Android app is available too if you'd rather use it.
Before you start
Ask your admin (HR or manager) for two things: your Organization Number and your Employee Number. You'll need both to join.
Open FaceScan in your browser — no download needed — and tap Join Organization (not Admin Sign In). If you prefer, you can install the Android app and do the same thing there.
Enter Organization Number
Type the number your admin gave you, then tap Continue. The app will confirm your company name.
Enter your Employee Number
Type your employee number (assigned by HR/admin), tap Continue. Your name and workstation will appear.
You're in!
Your home screen shows your name, workstation, and attendance history.
Join Organization
Organization Number
12345
Employee Number
EMP-001
✓ Acme Ltd
Head Office · Jane Doe
From your attendance screen, tap Check In. The app will ask to take a photo and confirm your location. Hold up your face to the camera and tap the shutter. That's all.
Location check
Must be within the workstation radius
Selfie taken
App captures your face automatically
Attendance logged
Result shown instantly on screen
What the status means
Common questions
Do I have to download an app?
No. FaceScan runs entirely in your browser — just open the web app and sign in. There's nothing to install, you always get the latest version, and it works on any laptop or phone with a camera. The Android app is available on Google Play if you'd prefer a dedicated app, but it's completely optional.
Where do I find my Organization Number?
The admin can find it on the app's Admin screen after logging in. It's the number shown in the organization info section. The admin must share this with all employees.
My check-in says "Off-Site" — what do I do?
You're outside the allowed GPS radius of your workstation. Move closer to your workplace and try again. If you're at the right location, ask your admin to increase the geofence radius.
Face not being recognized?
Ensure good lighting and look straight at the camera. If it still fails, ask your admin to re-register your face sample in better lighting conditions.
Can I export attendance reports?
Yes — admins can export attendance and late reports as PDF, Excel (.xlsx), or CSV from the web dashboard. Filter by date range or individual employee before exporting.
How long does my login stay active?
The app remembers your session for 10 days. After that, you'll be asked to sign in again. Admins and employees are both kept logged in automatically.
I forgot my admin password — how do I reset it?
On the Sign In screen, tap Forgot password? Enter your username and the full name you registered with, then set a new password.
Create your organization account in under a minute, or sign in to your existing dashboard.